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Users and employees

Company users lists everyone in your company, their role and their designation, plus pending invitations and join requests. Company owners and admins add people, change roles and remove people here; everyone else can view the list.

Members and employees​

Every person in a company has one company role:

RoleOn screenWhat they can do
OwnerOwnerCreated the company. Full control, including the subscription and the company account.
AdminAdmin — Full controlManage the company, its people, settings, workspaces and rooms.
CreatorCreator — Can create roomsCreate agentic rooms and project rooms, and — when Can create workspaces is on — their own workspaces.
EmployeeEmployee (or User, depending on your office type) — Standard accessWork in the workspaces and rooms they are added to.

Owners, admins and creators are your company's members: they carry agent credits and are counted for billing. Employees are free — add as many as you need. They work in their rooms without agent credits of their own. On a plan with per-member credits, each member's row shows Agent credits / month, and each employee's row shows Not billed · No credits.

info

Learn how credits are shared out in Plans and allocation.

How to add people​

  1. Open Company settings › Company users.
  2. Select Add users.
  3. Under Email Addresses, type an email address and press Enter. Add as many addresses as you like.
  4. Under User role, choose Admin, Creator or Employee.
  5. For a creator, set Can create workspaces to On to let them create their own workspaces and rooms, or Off to let them create rooms only in workspaces they own.
  6. Select Add users (on AI Office Pro, select Next to confirm the billing change).

People who already have a Qik Office account join straight away; everyone else appears under Invited users until they sign up.

tip

In the browser you can also import people from your directory: select Directory for Microsoft Entra ID, or Workspace for Google Workspace.

note

Admins and creators are capped at 10 by default. When you reach the cap, Add users is replaced by a contact-sales prompt.

How to change a role​

  1. Open Company settings › Company users.
  2. Select the role button next to the person (or their ⋯ menu).
  3. Under Change Role, choose Admin, Creator or Employee.

The same menu lets you Rename a person and, for a creator, switch Can create workspaces on or off.

How to approve a join request​

When someone signs up with an email on one of your company domains and asks to join, a Join requests card appears at the top of Company users, and a badge appears next to Company users in the dropdown.

  1. Open Company settings › Company users.
  2. In the Join requests card, choose a role next to Add as: user, creator or admin.
  3. Select Approve, or Decline the request.

How to remove someone​

  1. Open the person's ⋯ menu in Company users.
  2. Under Danger, choose:
    • Delete User — removes them from the company.
    • Move And Delete — choose the person who receives their workspace and room data, select Confirm, then confirm Move & delete. Moving data cannot be undone.
  3. Confirm.

To cancel an invitation, select the bin icon next to the email under Invited users.

How to export the user list​

  1. Scroll to the bottom of Company users and select Export.
  2. Choose CSV, Excel or PDF. The export includes users, roles and restrictions.