Room apps
Every agentic room comes with its own set of apps: chat, notes, tasks, boards, files, meetings, approvals and more. Each app keeps its work inside the room, so the room's AI project manager, its people and its history all share one place. Everyone in a room can open its apps; what each person can do inside an app depends on their room role (Owner, Editor, User or Guest).
The Room Apps picker is where you find them. It groups the apps into bands, shows the apps you opened most recently at the top, and lets the room's owner pin one app for everyone.
How to open the Room Apps picker
- Open a room from your workspace.
- In the room's toolbar, select Apps.
- The Room Apps picker opens with the room's name under the title.
- Select any tile to open that app. Select × (close) to go back to the room.
Start typing in Find an app to filter the grid as you type. Use the arrow keys to move between tiles and press Enter to open the highlighted app.
The bands
Apps are grouped into bands, always in the same order:
| Band | What it holds |
|---|---|
| Recent | The last three apps you opened in this room, plus the room's pinned app. |
| Work | Where the day happens: Mail, Chat, Notes or Pages, Schedules and Appointments. |
| Tasks (in a project room: Project management) | Tasks, Boards (or Milestones or Sprints) and TimeTrack. |
| Meetings | Meetings and AI minutes, Audio logs, Recordings, Transcripts and Whiteboards. |
| Records | Files, Tables, Forms, Locations and Links. |
| People & flow | Users, Contacts, Announcements, Approvals and Reminders. |
| Intelligence | Agent Center, Agent History, Automations, Workflows and Intelligence. |
| Integrations | Room-level integrations your company allows, such as Jira. |
| This room | Dashboard, Analytics, Search, Share and Settings. |
A band only appears when it has at least one app you can open.
Every app and its guide
| App | Band | Guide |
|---|---|---|
| Mail (coming soon) | Work | |
| Chat | Work | Chat |
| Notes / Pages | Work | Notes & Pages |
| Schedules | Work | Schedules |
| Appointments | Work | Appointments |
| Tasks | Tasks | Tasks |
| Boards, Milestones or Sprints | Tasks | Boards |
| TimeTrack | Tasks | TimeTrack |
| Meetings | Meetings | Meetings and AI minutes |
| Audio logs | Meetings | Audio logs |
| Recordings | Meetings | Recordings |
| Transcripts | Meetings | Transcripts |
| Whiteboards | Meetings | Whiteboards |
| Files | Records | Files |
| Tables | Records | Tables |
| Forms | Records | Forms |
| Locations | Records | Locations |
| Links | Records | Links |
| Users | People & flow | Users |
| Contacts | People & flow | Contacts |
| Announcements | People & flow | Announcements |
| Approvals | People & flow | Approvals |
| Reminders | People & flow | Reminders |
| Agent Center | Intelligence | Agent Center |
| Agent History | Intelligence | Agent History |
| Automations | Intelligence | Automations |
| Workflows | Intelligence | Agent workflows |
| Intelligence | Intelligence | Business intelligence |
| Jira | Integrations | Jira |
| Analytics | This room | Analytics |
| Settings | This room | Room settings |
- Recordings, Transcripts and the Integrations band are shown to the room's Owners and Editors.
- Schedules, Appointments, Dashboard and Analytics are shown to Owners, Editors and Users.
- Intelligence appears for the room's owner when the room belongs to the company you are signed in to.
- Agent Center, Agent History and Automations appear when your company has the AI project manager switched on.
- TimeTrack appears once your company has switched time tracking on. It is not offered in one-on-one or personal rooms.
- Workflows appears in rooms that run agent workflows.
- Mail is coming soon.
How the dock, Recent and pins fit together
The room toolbar shows a short dock of the apps the room uses most, with a Recent strip of chips under it. The picker's Recent band is the same list. The room's owner can also pin one app for everyone, which appears as a chip with a pin mark beside Recent and on the room's row in the workspace tree. See Apps dock, Recent and pins.