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TimeTrack

TimeTrack records time against the work itself. A clock runs on the task you are working on, a typed entry covers the time you forgot, and meeting attendance and agent runs are counted without anyone pressing anything — all in one ledger per room. The room owner sets TimeTrack up and decides who sees whose time; everyone always sees their own time in full.

note

TimeTrack must be switched on for your company first, and it is offered in group and project rooms — never in one-on-one or personal rooms. Until the room owner finishes setup, nothing is measured. There are no screenshots, no window titles and no browsing history — time comes only from work inside Qik Office.

How to set up TimeTrack (room owner)​

  1. Open the Room Apps picker and select TimeTrack under the Tasks band (Project management in a project room).
  2. Select Set up TimeTrack. Setup is six short steps:
    1. Shape — What shape is the work? The unit follows the room's method: hours for boards and milestones, points for sprints.
    2. Capture — How is time captured? Timer, typed entries or both, plus whether meetings and agent runs are Measured without anyone pressing anything.
    3. Visibility — Who sees whose time? Choose who can see anybody else's time, and Changes that wait for you.
    4. Ladder (or Points in a sprint room) — the estimate taps offered on a task, or the point scale and what One point equals, plus Rounding of logged time and Freezing.
    5. Billing — no money, company-wide rates or one flat room rate, with a Currency.
    6. Review — check everything and, if you like, Bring in the last 30 days of meetings and agent runs.
  3. Select Turn on TimeTrack.

Anyone else who opens TimeTrack before setup sees What you would see and can Ask the owner.

How to record time on a task​

  1. Open a task in the room.
  2. Select Start a clock to start timing it. One clock runs per person, so starting another stops the first and keeps its time.
  3. Select Stop the clock when you are done, or Log time on this task to type an entry.
tip

If the room allows it, moving your own card into an in-progress column on a board can start your clock automatically. Clocks left running past the end of a working day appear under Clocks stopped for you and are not counted until you confirm them.

How to read the ledger​

TimeTrack opens in tabs:

  • Now — what is Running right now, what Needs attention, and the period's totals.
  • People — logged, billable and available hours per person (for those allowed to see the room's time).
  • Boards (or Milestones / Sprints) — hours against budget, forecast, and for sprints hours per point and focus factor.
  • Approvals — room owner only; changes Waiting for you to approve, held from billing until you decide.
  • Billing and Rates — when billing is on: billable hours, revenue, margin and rates.

Suggested entries, just for you are AI-proposed entries that only you can see; nothing counts until you accept them.