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Recordings

The room keeps a recording of every meeting it captures. That includes calls held in the room, in-person meetings recorded on a device, and calls on Zoom, Google Meet or Microsoft Teams that the agent joins as a bot. Each recording plays beside its transcript, and the minutes are one click away. The Recordings app is available to room Owners and Editors.

How to record an online meeting​

  1. Turn on Auto-record in the room settings or in the schedule's Meeting options. Recording starts when 2 or more people join. A countdown shows Auto-recording in.
  2. To start straight away, the room Owner can select Record now.

How to record an in-person meeting​

  1. Open the in-person room on a phone, tablet or laptop.
  2. Mark who is attending, then select Record. Only Owners can record. Others see Only owners can record.
  3. Pause, resume or stop the recording when you need to.
tip

With no internet connection, select Tap to Record (Offline). It records audio only, for up to 20 minutes, and uploads when the device is back online.

How to record a call on another platform​

Schedule an Other Online Meetings meeting with the call's link, or use Send bot now in a bot room. See Meeting types and locations and Meeting bot.

How to play a recording with its transcript​

  1. Open the room and select Recordings. The list shows Room Recordings and Private recordings.
  2. Select a recording. The player opens with the Transcript panel beside it.
  3. As the recording plays, the current line is highlighted. Click any line to jump to that moment.
  4. Use the arrows to move between recordings of the same meeting.
  5. Select Chat on this recording to discuss it in its own thread.

Recording options​

Open a recording's menu to see Recording options:

  • Play recording and Download recording.
  • View transcript, Copy transcript, Copy (VTT) and Send mail.
  • View minutes, View room and View schedule.
  • Delete recording.
note

If your company has turned off downloads, recordings still play in the room, but Download is removed and clicking shows Downloads disabled.

How to choose the recording layout​

  1. Open the room's settings and select the Recording tab. See AI meeting assistant settings.
  2. Under Recording file layout, choose a Default layout:
    • Grid: everyone in a grid, with the active speaker highlighted.
    • Single speaker: full screen follows whoever is speaking, and everyone is still heard.
  3. The layout applies to new recordings in this room.
tip

Turn off Save recording file to keep the transcript and minutes without storing the video.