Introduction - Bot

Bot is designed to join meetings , record the session, and automatically generate minutes, transcripts, and tasks—with or without the user being present. The bot can join meetings on your behalf to record discussions, generate transcripts, and convert discussions into structured minutes and actionable tasks—without disrupting the meeting experience. Whether you attend the meeting, join late, or do not participate at all, the tot ensures that critical information is accurately captured and retained.

When starting or scheduling a meeting in Qik Office, users are presented with four flexible options:

1. Join the meeting with the bot:

   • The user joins the meeting.
   • The bot joins simultaneously.
   • The meeting is recorded automatically.
   • Minutes, transcripts, and tasks are generated.

2. Join the meeting without the bot

   • The user joins alone.
   • Recording or minutes are generated.

3. Send the bot without joining

   • The user does not attend the meeting.
   • The bot joins independently using the meeting link.
   • The meeting is recorded and processed.

4. Schedule the bot for later

   • The bot is scheduled to join a future meeting.
   • No user presence is required.
   • Recording and minutes generation happen automatically.

Bot lifecycle & status tracking

The Meeting Bot follows a clearly defined lifecycle, visible to users in real time:

• Joining
• Joined
• Recording
• Completing
• Completed

This transparent status tracking ensures users always know:

• Whether the bot has successfully joined.
• Whether recording has started.
• When processing is complete.

Bot controls

Users can:

• View live bot status.
• Stop the bot.
• Remove the bot from the meeting.
• Allow the bot to complete the meeting naturally.