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User roles and access for rooms

Qik Office provides a secure and structured approach to managing rooms with defined roles and permissions. To ensure secure access, proper governance, and efficient collaboration, each room uses a role-based permission model. This model ensures that each member can only access and perform actions based on their authorized role.

The three security roles in a room are:

  • Owner – Highest level of control in the room. The owner has complete authority to manage the room, including user access, roles, settings, and overall administration.

  • Editor – Second level with collaboration and management permissions. Editors can contribute, manage content, and support the Owner in maintaining the Room, but they do not have full administrative control.

  • User – A User can only be a part of the room. Their capabilities are limited to accessing the room, participating in meetings, and viewing permitted content, without any administrative or management permissions.

These roles protect room data from unauthorized access, accidental modification, and any changes.

1. Owners​

Highest level of control in the room.

  • Create and delete the room.
  • Add or remove users.
  • Assign roles (owner, dditor, and user).
  • Convert room (online and in-person).
  • Access full intelligence and all room data.
  • Modify room settings.
  • Schedule and manage meetings.

2. Editors​

Editors have significant control over room management but with certain restrictions.

  • Schedule meetings
  • Add users to the room.
  • Access roles (Editor and user role)
  • Create, edit, and manage tasks

3. Users​

Users are participants in the room with restricted permissions.

  • Join meetings at the scheduled time.
  • View meeting summaries, transcripts, and recordings.
  • Cannot add/remove users.
  • Cannot change room settings.
  • Cannot assign roles.

Room Role Permission Matrix​

FeatureOwnerEditorUser
Join meetings✓✓✓
View transcripts✓✓✓
Manage tasks✓✓Limited
Add/remove users✓✓✗
Assign roles✓✗✗
Delete room✓✗✗
Full control✓✗✗

Security and control​

Role-based access in Qik Office AI rooms ensures a secure, controlled, and well-governed collaborative environment. By clearly defining owner, editor, and user permissions, iy protects room data from unauthorized access, prevents accidental or critical changes, and maintains accountability for all actions performed within the Room.