Room roles and access
Every person in an agentic room has a role that decides what they can do. The room's creator is its Owner. Owners add people and change roles; editors can add people too, and your company decides whether only owners, or owners and editors, can add people.
The four roles
| Role | In short | What they can do |
|---|---|---|
| Owner | Full control | Everything: room settings, meeting type, agent role and mode, commanding the agent, recording, removing users, archiving and deleting the room. |
| Editor | Can edit | Manage the room's work, add people (when allowed), change meeting settings and open the Agent Center. |
| User | Can view | Work in the room: join meetings, chat, see minutes, transcripts and tasks. |
| Guest | Joins from outside | Join from the room link with limited access. What guests see before joining, whether they wait to be let in and whether they can chat or share their screen is set by the owner. |
What each role can do
| Action | Owner | Editor | User | Guest |
|---|---|---|---|---|
| Join meetings and view minutes | ✓ | ✓ | ✓ | ✓ |
| Add people | ✓ | ✓ (if allowed) | ||
| Change a member's role | ✓ | |||
| Remove a user | ✓ | |||
| Remove a guest who has not joined | ✓ | ✓ | ||
| Change meeting settings | ✓ | ✓ | ||
| Change meeting type, room type, recording layout | ✓ | |||
| Command the agent (Execute) | ✓ | |||
| Open the Agent Center | ✓ | ✓ | ||
| Change agent role and Auto / Manual mode | ✓ | |||
| Archive or delete the room | ✓ |
How to add people to a room
- Open the room and select Users in the meeting controls.
- Select Add user or Add guest. You can also use QR code, Scan card or Share to send the room link.
- Enter the person's email or pick them from Select company users.
- Choose Add as Editor, Add as User or Add as Guest.
How to change someone's role
- Select the person's name or picture in the room.
- Under Room actions, select Change role. (Owners only.)
- Choose the new role in the Users window.
To remove someone, an owner selects their name and chooses Remove user. Owners and editors can select Remove guest for a guest who has not joined yet.
Control who can be added
In Room settings › Restrictions, the owner sets:
- Who can add people — Owner only, Owner & editors, or the Company default.
- Who can be added — Anyone (including guests from outside your company) or Company users only.
- Joining by link — Shareable (people with the link join as guests) or Private (only people added to the room can open it).