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In-person room

An in-person room records meetings that happen around a table. One phone, tablet or laptop in the room's in-person mode is enough: the room owner taps record, and the agent transcribes the meeting in the room's language, separates the voices by speaker, writes the AI minutes and assigns the action items as tasks. Voices are matched to people who have recorded a voice sample.

How to create an in-person room​

  1. In Office, select Create (+) › New agentic room.
  2. Keep New room selected, enter the room name and choose the agent role.
  3. Under Meeting type, select In-person.
  4. Select Set address to enter where the room meets, or select Use current location.
  5. Add people under Room users, then select Create room.

How to switch an online room to in-person​

  1. Open the room and select ⋯ › Room settings › Meeting.
  2. Next to Meeting type, select In-person.

You can also select the meeting row's type to open the Configure meeting type – agentic room window and choose In-person Meeting.

note

Only the room owner can change the meeting type.

How to record an in-person meeting​

  1. Open the room on the device that will record.
  2. Mark who is attending. Only attendees are transcribed and named in the AI minutes, and at least one room owner must attend.
  3. Select Tap to Record. While recording you can Pause, Resume and Stop, and add photos with the camera.
  4. When you stop, the recording uploads and the transcript and AI minutes appear in the room's Meetings app.

How to name an unknown speaker​

If a voice is shown as SPEAKER 2 or similar, the room owner can name it:

  1. Open the recording in the room.
  2. Select the speaker label and choose a room user, an invited user, or enter a custom name.
  3. The transcript and the AI minutes update with the new name.
info

Recording, transcription and AI minutes use meeting credits. Unrecorded in-person meetings are free. See Credit types.