Breakout Rooms

Breakout Rooms in Qik Office — helps to create sub-rooms within any AI workspaces and AI rooms to help teams collaborate in focused groups while staying connected to the main room. Each breakout room functions as an independent room, with its own AI minutes, AI chat, AI notes, AI tasks, files, discussions, online or in-person meetings, and project management, yet stays fully connected to the main room.

When a discussion concludes, you can merge it to the main room to consolidate all discussions, files, and updates or archive the breakout room for future reference.

create breakout room

How to create a breakout room?

1. Select the room from your workspace.

2. At the top of the room, click on “Breakout Room.” A dropdown will appear.

3. A dropdown menu will appear. Select “Create Breakout Room.”

4. From the list of existing room members, choose the users you want to include in the breakout room.

note

Only users already part of the main room can be selected for breakout rooms.

5. Name your breakout room.

6. Add a Schedule if you want.

7. Once all details are set, click “Create Breakout Room.”

✅ A new breakout room is now created under your main room. It includes its own AI Minutes, chat, notes, tasks, and project management tools, all connected to the parent room for centralized tracking.

manage breakout room

Manage breakout rooms

Each breakout room operates as a connected yet independent workspace. You can manage them easily through the main room interface.

1. View active breakout rooms: All active breakout rooms are displayed under the main room view.

2. Switch between rooms: Move seamlessly between the main room and its breakout rooms without losing your data or context.

archive and manage breakout room

Archive and merge breakout rooms

When a project or discussion in a breakout room concludes, Qik Office offers flexible management options:

1. Archive the room: Archive the breakout room to preserve its data (minutes, tasks, and files) for reference while removing it from active workspace view.

2. Merge back to main room: Merge all discussions, files, and notes back into the main room for a consolidated project record.