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Online room

An online room holds video and audio calls inside the agentic room itself — camera, microphone, screen sharing and reactions included — and anyone outside your company can join as a guest from the room link. When the call is recorded, the room's agent transcribes every participant under their own name, writes the AI minutes and assigns the action items as tasks. Any company member can create an online room; the owner controls its meeting settings.

How to create an online room​

  1. In Office, select Create (+) › New agentic room.
  2. Keep New room selected, enter the room name and choose the agent role.
  3. Under Meeting type, select Online.
  4. Add people under Room users, optionally select Add schedule, then select Create room.

To change an existing room to online, see Meeting modes.

How to join and share​

  1. Open the room and select Join, or start an Audio Call or Video Call from the meeting controls.
  2. To invite someone, select Share in the header to copy the agentic room link. People outside the company join as guests.
  3. Raise your hand or share an emotion from your own tile — see Emote.

How recording works​

  1. With automatic recording on, the room starts recording once two people have joined. Otherwise the room owner starts it by hand.
  2. To change this, open Room settings › Meeting and set Recording to Automatic or Manual.
  3. Choose how the recording looks in ⋯ › Recording settings: Grid (everyone in a grid, the active speaker highlighted) or Single speaker (full screen follows whoever is speaking). The choice applies to new recordings in the room.
  4. After the call, the transcript, AI minutes and tasks appear in the room's Meetings app.
note

Only the room owner and editors can change meeting settings. Only the room owner can change the recording layout.

Meeting settings for online rooms​

Open ⋯ › Room settings › Meeting to set:

  • Recording — Automatic or Manual.
  • When you join — Call everyone or Call no one (your own setting).
  • Guests › Arriving — Straight in or Waiting room.
  • Guests › Before joining — See contents or See nothing.
  • Guests › Screen sharing — Allowed or Not allowed.
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Recording, transcription and AI minutes use meeting credits. Unrecorded online meetings are free. See Credit types.