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Company conference rooms

Company conference rooms are the physical rooms in your offices — a table, chairs and a door. People book them from an in-person meeting room, from a device in the conference room, a door tablet or a QR scan. A conference room is company-wide unless you attach it to a department, and you can attach it at any time.

A conference room is a place you book for a meeting. The meeting's own Qik room keeps the chat, recording and minutes.

Every member can open Company conference rooms and see every room. Company owners, admins and org-structure admins switch conference rooms on, add rooms and choose which departments use them.

How to turn on conference rooms​

  1. Open Company settings.
  2. Under Workplace, select Company conference rooms.
  3. Turn on Use conference rooms. Rooms can then be added, company-wide or under a department, and everyone can book them.

This is the same switch as in Organization structure, so the two always agree.

How to add a conference room​

  1. Under All conference rooms, select New conference room.
  2. Enter a name — the only required field. You can also add the address, building and floor, the number of seats and the table layout.
  3. Select Create conference room.

To see every room, select Open beside the room count.

How to choose which departments use conference rooms​

Under Departments · Conference rooms, each department has a switch, with its number of rooms and how many are free now.

  • Turn a department on to let its people book there.
  • Turn a department off to pause new bookings there and hide its rooms. The rooms and the bookings already made are kept.

Select the arrow beside a department to open its conference rooms.

Plans

Prime Office, Business Office and Enterprise include two conference rooms. AI Office Pro has no limit.