Your Outlook mailbox, filtered into every room
Sign in with Microsoft — a work Microsoft 365 account or Outlook.com — and each agentic room shows the Outlook threads that involve the people and domains it follows. Forward any message, attachments and all, into the rooms it concerns.
- Grace Liu
Rollout plan v3
From: grace@northwind.com
- Newsletter
Northwind wins regional award
From: news@industryweekly.io
- You
Re: Site access for Monday
To: ops@northwind.com
- Tom Reyes
Training dates
Cc: grace@northwind.com
Northwind rollout
Room · Mail
- Rollout plan v32
Grace Liu · From: grace@northwind.com
- Re: Site access for Monday
You · To: ops@northwind.com
- Training dates1
Tom Reyes · Cc: grace@northwind.com
Only mail that involves @northwind.com
Outlook mail, handed straight to the agent
A message in the room is context the AI project manager can act on the moment you ask.
- 01
Ask about the message
Hand an Outlook thread to the AI project manager with your instruction; the email rides along with the command, so the answer starts from the full text.
- 02
Write back in your voice
Draft a reply to the thread, or polish your own with Make it professional, Trim and simplify, Add more detail and Improve clarity and tone.
- 03
Actions in the right room
Have the agent turn the requests in a forwarded email into tasks, or schedule the meeting it asks for, inside the room it belongs to.
Microsoft mail, working inside the room
Your Outlook mailbox stays the source. The room adds a filter, a forward and an agent on top of it.
Work or personal Microsoft
Continue with Outlook and sign in with a Microsoft 365 work account or an Outlook.com address.
Follow a shared work domain
Track @partner.com once and every colleague at that organisation is followed, plus room members, invitees, contacts and recent correspondents.
Checked header by header
Each Outlook thread is matched against its From, To and Cc lines before it appears, so a room shows only mail that involves its addresses.
Forward to room
Send a thread with its attachments into one room or several at once; each forward is posted to the room’s chat.
Compose from the room
Reply, reply all and forward with To, Cc and Bcc, formatting, attachments, saved signatures and drafts.
Inbox actions
Archive, trash or mark a thread as spam from the room, and the change is made in your Outlook mailbox.
Three moments with Outlook in a room
Signing in, following a partner organisation and forwarding a file — each one tried out below.
Continue with Outlook
Sign in with Microsoft.
Tap an account to connect it.
Sign in with Microsoft
Connect a Microsoft 365 work mailbox, Outlook.com, or both.
- Rollout plan v3
grace@northwind.com → dana@contoso.com
- Budget sign-off
cfo@contoso.com → dana@contoso.com
- Site access
dana@contoso.com → ops@northwind.com
Follow a work domain
Switch the tracked domain and see which messages involve it.
hi grace, got the plan, looks fine i think, can we talk monday about the site stuff and training
Reply from the room
To, Cc and Bcc, with one-tap rewrites from the agent.
One message, every room it concerns
Some emails belong to a room without tracking anyone. Forward to room brings them in deliberately.
Several rooms at once
Pick every room the email touches; the room you are in is offered first.
Attachments travel with it
Forwarded mail keeps its attachments, and the room’s chat card shows how many came along.
A conversation per email
The forward is posted to the room’s chat, so the team discusses the message where the work is.
Track this sender?
Room owners are offered to follow the sender from then on, so their next email arrives in the room by itself.
Rollout plan v3
grace@northwind.com · Outlook
Forward email to room
From an Outlook message to room outputs
Outlook carries the correspondence. The agentic room is where it becomes work.
Outlook is connected
You sign in with Microsoft and your mailbox is linked to Qik.
The partner domain is tracked
The room follows @partner.com and their threads appear in the room’s Mail.
A message is forwarded
An email and its attachments are forwarded to the room and posted to the chat.
The agent plans the work
The AI project manager turns the requests in the email into tasks.
Who runs on Outlook Mail
Microsoft 365 mail in project rooms
Each project room follows the partner organisations it works with, read from every member’s own Outlook.
Documents forwarded with their email
Forward the contract or invoice thread to the matter’s room and the attachments arrive with it.
Supplier mail across sites
Forward one supplier update to every site room it affects, and offer to track the sender for next time.
Outlook Mail, answered
Outlook sign-in works with Microsoft 365 work accounts and Outlook.com addresses. You can connect several mailboxes, and Gmail alongside them.
Your mail stays in Outlook. A room reads matching threads live from your own mailbox; only emails forwarded to a room are kept in that room.
Each person sees mail from their own connected mailbox. The owner manages the tracked list; members see the addresses shared with the room; guests see mail forwarded after they joined.
Yes. Forward to room sends the thread with its attachments, and the room’s chat card shows the attachment count.
Yes. Every thread has an Open Outlook button that opens the same message in Outlook on the web.
Deploy an AI project manager with Outlook Mail
Every agentic room comes with its apps and its AI project manager. Start free, or walk through it with us.