Project time, read as budget, capacity and margin
In a project room, TimeTrack reads one ledger in the unit the project plans in — hours against a budget on Milestones, points against capacity on Sprints. Approvals, freezing and billing carry every hour from the task to the invoice, wherever your company has TimeTrack turned on.
Checkout rebuild · TimeTrack
Milestone · Beta launch · hours are the unit
Hours against budget
152hof 200h76%Warns at 80% · hard stop at 100% if you choose
Logged
152h
138h billable
Remaining
36h
Σ open estimates
Forecast
197h
3h spare
Revenue
$24,000
fixed fee · 76% complete
Margin
38%
$9,120 · owners and admins
Effective rate
$158
revenue ÷ logged hour
The forecast counts 3 open tasks with no estimate, at this milestone’s own median of 3h — 9h of the 197h.
Where the hours went
The AI project manager reads the burn and logs what you ask
The agent works from the same ledger as the project, and the room’s visibility rule is checked again on every read it makes.
- 01
Says how a milestone is burning
For anyone who can already see the room’s time, the agent reads a milestone’s logged hours, remaining estimate, forecast at completion and the budget when one is set.
- 02
Logs time on request
Ask and the agent writes an entry for you, on the task you name. Timer-only rooms, frozen milestones and sprints, and dates outside the editable window are respected.
- 03
Leaves the numbers people are judged on to the owner
Estimates, budgets, rates and approvals stay with the room owner and their approval queue. The agent reads them and keeps to them.
Two methods, one ledger, the right question for each
The rows underneath are the same in every project. What changes is the report worth drawing — spend against budget for Milestones, commitment against capacity for Sprints.
Hours against budget
Each milestone carries a budget in hours with a warning line — 80% until you move it — and an optional hard stop that ends logging at 100%.
Forecast at completion
Logged hours plus open estimates, with tasks still unestimated counted at the milestone’s own median — so the report reads over or spare before the date arrives.
Revenue, rate and margin
With billing on, each milestone shows revenue, an effective rate per logged hour and, for company owners and admins, margin from each person’s cost rate.
Points against capacity
Committed points sit against capacity taken from each person’s working calendar and frozen at sprint start, with the commitment ratio, hours per point and meeting drag.
Calibration you apply
After three finished sprints the room is told what a point really costs here. Apply it and future capacity reads the new ratio; finished sprints keep the one they were planned with.
Across the reporting line
At company level, every tracked room and every person across them, grouped by reporting head. Heads see their reportees; company owners and admins see everyone.
Small rules that make project numbers hold up
Three pieces of project TimeTrack, to try for yourself.
Three billing modes
No money, per-person rates, or one flat rate for the room.
Bill and cost rates set once for the company, by person or designation.
Logged
152h
Revenue
$24,000
Cost for admins
Cost rates and margin are drawn for company owners and admins.
Margin 38% on this milestone
Captured, kept off
Meeting and agent minutes appear on the detail, at zero.
Shown as their own rows, at zero.
Every hour climbs the same ladder to the invoice
A milestone’s or sprint’s time moves from open to frozen, approved, locked and billed, and each step settles a little more of the record.
Approved by the owner
A host’s change applies at once and is marked provisional, with the old figure beside it, and joins billable totals when the owner approves it.
Frozen
Freezing ends new logging on a milestone or sprint while entries already on it stay correctable. Running clocks are stopped and their time is kept.
Locked
A locked period is closed. A later correction writes an adjustment in the current period, so history holds and a mistake is still fixable.
Billed
Where hours must be approved before billing, the invoice-ready export carries approved hours and states how many were left out and why.
Beta launch
Tap a step to move the milestone along
Open
Time is logged and corrected freely. A host’s change applies and is marked provisional until the owner decides.
Entries on this milestone
From the estimate to the invoice
Project time is a reading of work already happening in the room, so most of it arrives without anyone stopping to record it.
Estimates on the task
Hours from the room’s estimate ladder on Milestones, points from its scale on Sprints.
Meetings count themselves
Attendance lands on the right milestone or sprint, shown beside task time and kept off the invoice.
Approved and frozen
The owner approves provisional changes and freezes a milestone or sprint when it is done.
The report reads it
Budget, forecast and margin for Milestones; capacity, commitment and calibration for Sprints.
Who runs on Project TimeTrack
Fixed-fee milestones with a margin
A budget and warning line per milestone, a forecast that flags an overrun early, and margin for the owners who need it.
Sprints planned on real capacity
Capacity from each person’s calendar, a commitment ratio at planning, and a calibrated point value after three sprints.
Every project, one view
Each tracked room and each person’s week across them, grouped by reporting head, with an invoice-ready export per period.
One company, one office, one shared state
Project TimeTrack, answered
In project rooms, wherever your company has TimeTrack turned on. The room owner completes a short setup, and the unit follows the project: hours on Milestones, points on Sprints.
If you choose. Every budget has a warning threshold, 80% by default, and an optional hard stop at 100%. Left open, time keeps being recorded and the overrun shows in the forecast.
Finished sprints keep the ratio they were planned with, so every chart already drawn keeps its shape. The new point value applies to future capacity, and only once the owner taps Apply.
Company owners and admins. Billing and Rates appear for people who can see the room’s time once billing is on, and cost rates are drawn and saved only for company owners and admins.
They are all kept. Points are minutes read at the ratio each sprint was planned with, so the same ledger reads as hours the moment the project switches.
Deploy AI project managers across your office
Unlimited agentic rooms and AI project managers on every plan. Start free, or walk through your office with us.