Requests that come back decided
Ask for sign-off on a task, note, file, meeting, whiteboard, chat message or table row. The request goes to the room’s approvers, comes back Approved, Rejected or sent for review with a note, and the work that waited on it moves on.
Approvals
Northwind procurement- pending
Fabrikam freight contract — FY27
Oct 3 · Priya S · table row
DKAMRN0 of 3 · with Dev K
One after another
- pending
Launch brief v3
Oct 5 · Sana M → Priya S · note
ApproveReviewReject - Needs Review
Q4 hiring plan
Needs review by Dev K · task
Review note
Split the contractor roles out and add start dates.
Approvals · room settings
Who approves
3 people — asked one after another
- DKDev K1
- AMArjun M2
- RNRiya N3
How they decide
Who can ask for one
Remind whoever is holding it
After 24 hours
Decisions the agent can act on
An approval in an agentic room is a recorded decision, not a message somebody has to remember. The room’s AI project manager and its workflows pick it up from there.
- 01
Workflows wait for the answer
A workflow’s approve step asks the people it names and moves the case on by itself once the decision is recorded.
- 02
Approval columns in tables
Add an approval column to a table and each row can be sent for approval; the cell shows the decision wherever it was made.
- 03
Nobody holds it forever
Set a reminder for whoever is holding an approval, a number of hours after it was asked.
Ask once, get a decision on record
One Approvals list per room, with the request, the decision, who made it and the note that came with it.
Approve, reject or send back
Approvers answer Approve or Reject, or send it for review with a note describing what needs to change.
Attached to the work
An approval can relate to a task, note, file, meeting, whiteboard, update, chat message or table row, and opens straight on it.
Several approvers
Make several people the room’s approvers and decide how they combine: any one of them, all of them, a set number, or one after another.
Room defaults
Choose who approves when nobody is named, and whether everyone or only Editors and above can ask for one.
Take it back
Whoever asked can take back a request while it is still pending.
Filter by status
All, Pending, Approved, Rejected and Review, in the room and across all your rooms in one list.
Approval chains, not reply-all
When more than one person has to agree, the request shows how far along it is and who is holding it up.
Any one of them
The first to answer decides it.
All of them, or a set number
Every approver has to agree, or a number you set — 2 of 3 is enough.
One after another
Asked one at a time in the order you chose, with the request showing whose turn it is.
A face per approver
Each approver’s avatar carries a tick, a cross or nothing yet, so you can see who has answered at a glance.
How they decide
Asked one at a time, in the order above
Fabrikam freight contract — FY27
pending- DKDev K · 1approved
- AMArjun M · 2approved
- RNRiya N · 3their turn
2 of 3 · with Riya N
From a request to the next step
Approvals sit between the apps that ask for a decision and the apps that act on one.
Work needs sign-off
A task, a file or a table row is ready and somebody has to say yes.
Sign-off is requested
The room’s approvers are asked, alone or as a chain.
The decision is recorded
The answer shows on the row’s approval column, beside who decided and why.
The process continues
A workflow waiting on the decision moves on by itself.
Who runs on Approvals
Spend that needs two signatures
Set two approvers to All of them, so a purchase is only approved once both have agreed, with each answer on record.
Content reviews with notes
Send a draft for approval; the reviewer sends it back with a review note, and the next version goes through the same request.
Escalating sign-off
One after another: the team lead first, then the manager, with the request showing who has it now.
One room, every app reading the same state
Approvals, answered
Tasks, notes, files, meetings, whiteboards, updates, chat messages and table rows, or a standalone request with a title and description.
The person you name, or the room’s default approvers. If nobody has been set, it goes to the room owner.
Yes. Choose any one of them, all of them, a set number, or one after another. The request shows progress such as 2 of 3 and who it is with.
It neither approves nor rejects. The request comes back as Needs review with the approver’s note describing what should change.
Everyone in the room by default. Owners and Editors can limit it to Editors and above in the room’s approval settings.
Deploy an AI project manager with Approvals
Every agentic room comes with its apps and its AI project manager. Start free, or walk through it with us.