Every meeting the room holds, on one calendar
Schedule online, in-person or external calls from the room, invite members and guests, and decide up front whether the AI project manager records, transcribes and writes the minutes.
October 2026
Mon
5
Tue
6
Wed
7
Thu
8
Fri
9
Daily standup
Daily standup
Northwind QBR
11:00 – 12:30
Daily standup
Site visit — Pune office
2:00 – 3:00
Daily standup
Hiring panel
1:00 – 2:00
Daily standup
Sprint review
10:30 – 11:30
Northwind QBR
Tue 11:00 – 12:30
- Zoom · zoom.us/j/84…
- America/New_York
- AMPS
Recording bot joins the call
Record · transcribe · minutes · to-dos
Set it once, and the meeting runs itself
A schedule is where you tell the agent what to do when the meeting starts. Conversational intelligence takes it from there.
- 01
Records and writes the minutes
Turn on auto-record, auto-transcribe and auto-generate minutes, and the meeting produces its minutes without anyone pressing a button.
- 02
Joins Google Meet, Zoom and Teams
Paste the link to an external call and a recording bot joins it on time, then files the result in this room.
- 03
Drafts the agenda
Ask AI to generate the meeting details and agenda items, or pull them from the last meeting.
Everything a meeting needs before it starts
Scheduling lives inside the agentic room, so the invite list, the agenda and the minutes all belong to the same place.
Week, month and day views
See every room’s meetings on one calendar, drag to reschedule, and overlay to-dos alongside them.
Recurring meetings
Daily, weekly, every weekday, every two weeks, monthly or yearly — or a custom rule that ends on a date or after a set number of meetings.
Timezone aware
Pick the meeting’s timezone and see each participant’s local time before you send the invite.
Members and guests
Invite room members, or add guest emails for people outside the company, with an invite email sent on schedule.
Reminders
Everyone is notified 30 and 5 minutes before, and you can set your own reminder or email one to all attendees.
Synced calendars
Connect Google, Outlook or Zoho calendars so their schedules show up in your room schedules.
Decide what the agent does before the meeting starts
Each scheduled meeting carries its own instructions. Switch one on and everything it depends on switches on with it.
Auto-record and auto-transcribe
The meeting is captured and transcribed in the room’s language as soon as it begins.
Auto-generate minutes
Minutes are written from the transcript when the call ends, in the template the room uses.
Auto-assign to-dos
Action items from the minutes become tasks with owners, without a separate step.
Auto-send minutes email
Attendees receive the minutes by email, so nobody has to chase the follow-up.
Meeting options
No recordTry “Auto-generate minutes” — it brings what it needs with it.
From the calendar to the follow-up
A scheduled meeting is the first step of a chain the agentic room completes on its own.
It is scheduled
Date, time, timezone, agenda and invitees are set, with recording options switched on.
People are reminded
Attendees are notified before the start and can join from the schedule.
The agent takes minutes
The meeting is recorded, transcribed and written up as structured minutes.
Actions are assigned
Action items become tasks in the room, each with an owner.
Who runs on Schedules
Standups and weekly syncs
Recurring meetings that record themselves and leave minutes and to-dos in the team’s room every time.
Client calls on any platform
The client sends a Zoom or Teams link; the recording bot joins and the minutes land in the client’s room.
Meetings across timezones
Pick the timezone, check every participant’s local time, and send invites that land at the right hour for everyone.
Schedules, answered
Room owners and hosts schedule meetings and add guest emails. Other members see the schedule, get reminders and can join.
Yes. Choose an external online meeting and paste a Google Meet, Zoom or Microsoft Teams link; a recording bot joins the call and files it in the room.
Google, Outlook and Zoho calendars can be connected so their schedules sync into your room schedules. Your company administrator can restrict calendar connections.
Yes. Besides meetings you can schedule leave, travel, out of office and blocked time, so the calendar shows when people are unavailable.
No. Scheduling and meetings that are not recorded are free. Recording, transcription and AI minutes use meeting credits from your agent credit allowance.
Deploy an AI project manager with Schedules
Every agentic room comes with its apps and its AI project manager. Start free, or walk through it with us.