Book an appointment
Booking takes three steps: the booker picks a day and a time, confirms their details, and the meeting is scheduled in the room. When a calendar uses Approve each booking, the booking becomes a request that any invitee can approve.
How to book from a booking link
- Open the booking link.
- Under Pick a day, choose a date, then a time, and select Next. Only times when the counted invitees are free appear.
- On Confirm your booking, check your details. Signed-in bookers see a Booking as … card. Anyone else selects Sign in first, and their name and email fill in from their account.
- Optionally, fill in What should we talk about? and Add guests (comma-separated emails).
- If the calendar uses Ask the booker, choose an option under Where should we meet?.
- Select Confirm booking. If the calendar needs approval, select Request booking instead.
After an instant booking, the page shows You're booked with Join room, Add to calendar, Reschedule and Book another time. The booker joins the room as a Guest, and the meeting is added to the room's schedule. After a request, the page shows Request sent with Reschedule and Cancel request.
Anyone with the link can see the open slots. To book, the booker needs to be signed in to a Qik Office account.
How to approve a booking request
- In the room chat, open the booking request card and select Open Room approvals.
- Select Approve or Reject.
Any invitee on the calendar can decide, and the first decision settles the request. If nobody decides before the start time, the request expires and the slot opens up again. See Approvals.
How a booker reschedules or cancels
- Open the link in the booking email. It opens Your booking, which shows the When, Booked by, Topic and Guests of the booking.
- Select Reschedule to pick a new time, or select Cancel booking. For a request, the button is Cancel request.
The booker doesn't need to sign in to use this page.