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Manage appointment calendars

The Appointments app shows every booking calendar in the room as a card, with its status. Room Owners and Editors who manage a calendar can edit, pause, duplicate or delete it. Other room users can only use the Share options.

Calendar status​

Each card shows one of these statuses:

  • Live: the calendar is taking bookings.
  • Live · opens later: the calendar's start date is still in the future.
  • Paused: the link still works, but people can't book.
  • Dead: the calendar can't take bookings. The card gives the reason: Validity over, No invitees, No host or No busy time. Fix the cause to bring the calendar back to life. For example, extend the validity or add an invitee.

How to edit a calendar​

  1. Open Appointments in the room and select ⋯ on the calendar card.
  2. Under Edit, choose what to change:
    • Rename
    • Invitees & busy time
    • Edit hours
    • Edit days
    • Validity, place & approval
  3. Make your changes, then select Save changes.

How to pause or resume a calendar​

  1. Select ⋯ on the calendar card.
  2. Select Pause. The link stays the same, but its page says the calendar is not taking bookings.
  3. To take bookings again, select ⋯ › Resume.

How to duplicate a calendar with a new length​

  1. Select ⋯ on the calendar card, then select Duplicate….
  2. Pick the new meeting length. The copy keeps the same setup and gets its own link.

How to reschedule or cancel a booking​

  1. Select ⋯ on the calendar card, then select View bookings.
  2. Next to the booking, select Reschedule or Cancel.
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Each booking is also a scheduled meeting in the room. It appears in Schedules for the invitees and the booker, and the usual 30-minute and 5-minute reminders apply.