Introduction - Enterprise scheduler

Qik advanced scheduler allows you to organize all your meetings in one place. It enables you to schedule recurring meetings or customize it. Users can easily set meeting details and agendas, ensuring clarity and preparedness.

Key Features

Seamless Scheduling

• Schedule one-time or recurring meetings with ease.
• Customize meeting details, including agendas and participants.

Global Time Zone Support

• Time zone mapping ensures accurate scheduling across different regions.
• Coordinated Universal Time (UTC) support eliminates the hassle of manual time conversions.

Smart Notifications & Reminders

• Get automated notifications for upcoming meetings and any schedule changes.
• Ensure all participants stay informed and prepared.

Benefits

Increased Efficiency – Organize all meetings in one place without confusion.
Enhanced Collaboration – Clear agendas and scheduling improve team coordination.
No Missed Meetings – Timely reminders help prevent scheduling conflicts.

Schedule a meeting

Schedule a Meeting

Schedule a meeting

1. Click on the "Schedule" button to begin the meeting setup.

2. Select the preferred date and time for your meeting, then click schedule to proceed.

3. Choose or create a meeting room by searching for an available option, or create a new one if none are suitable.

4. Enter the meeting details, including the purpose or title and any relevant information to help attendees prepare and participate effectively.

5. To schedule a follow-up meeting, click "Repeat" and select the appropriate frequency (e.g., daily, weekly, monthly).

6. Add users by inviting them as either "Room users" or "Guest users", depending on their access and participation needs.

7. To send a reminder for the meeting, click the mail icon before the meeting starts.

8. Review all details and click "Schedule" to confirm and complete the process.

9. Your meeting has been scheduled.

Schedule in a meeting room

Schedule in a room

1. Click "Schedule" in the meeting room.

2. The "Schedule meeting" page will open, allowing you to set meeting details, invite participants, and configure necessary settings for the meeting.

3. Provide meeting details and set a clear agenda to ensure a structured, focused, and productive discussion.

4. Select the "Start Date" and "End Date," and configure the "Custom Repeat" option to define the meeting's recurrence pattern as needed.

5. If scheduling in a different time zone, click the plus icon.

6. Select from time zone to compare.

7. Add users by inviting them as either "Room users" or "Guest users", depending on their access and participation needs.

7. To send a reminder for the meeting, click the mail icon before the meeting starts.

8. Review all details and click "Schedule" to confirm and complete the process.

9. Your meeting has been scheduled.

note

You can view to-dos in the schedules.

Past Meetings

Past meetings

With Qik Meeting you can go back and have a look at your past meetings.

How to view past meetings

1. Click on "schedule".

2. Select "past".

3. You'll see all your past meetings in the section.

View Schedule

View schedule

1. Click schedule.

2. You can see all your upcoming meeting schedules and view which time slots are already booked.

View the schedule in detail

1. Click on the menu and select 'view schedule'.

2. You'll be able to see the entire meeting details.

Reschedule Meeting

Reschedule meeting

1. Click your schedule that and select "reschedule" .

2. Reschedule the meeting accordingly "reschedule" to confirm the changes.

3. A notification will appear to confirm that your meeting has been successfully re-scheduled.

Cancel Schedule

Cancel schedule

1. Click the schedule and select "cancel schedule".

2. Confirm the cancellation by selecting "cancel schedule" and clicking "OK".

3. The meeting is cancelled.